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Privacy Policy

NARF Sheffield and Rotherham Branch and the NARF South Yorkshire Membership Section privacy policy is in accordance with the The General Data Protection Regulation (GDPR), and includes a descripton what data we collect, what we do with your information, and the security of your personal information.

1.  Introduction

NARF Sheffield and Rotherham Branch and the NARF South Yorkshire Membership Section (“we”, “us”, or “our”) is committed to protecting and respecting the personal data that we hold. This privacy statement describes why and how we collect and use personal data and provides information about individuals’ rights. It applies to personal data provided to us, both by individuals themselves or by others. We may use personal data provided to us for the purposes described in this privacy statement or as made clear before collecting personal data.

Personal data is any information relating to an identified or identifiable living person. When collecting and using personal data, our policy is to be transparent about why and how we process personal data.

We process personal data for numerous purposes, and the means of collection, lawful basis of processing, use, disclosure, and retention periods for each purpose are set out in the relevant sections below.

The personal data that is provided to us is provided directly from the individual concerned.

2.   Security

We ensure we regularly review the appropriateness of the measures we have in place to keep the data we hold secure.

All information you provide to us is stored on secure media.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission from you is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

3. Membership

3.1 Why do we process data?

All data is used for the of purposes, as follows;

 3.2 What data is processed?

The data that is processed is the full name, address, telephone number(s) and any other information the member offers.

3.3 How long do we hold data for?

We retain the your personal data for as long as you are a member.

In addition, personal data may be securely archived with restricted access and other appropriate safeguards where there is a need to continue to retain it. We will periodically review this data, to ensure that it is still relevant and necessary.

4 Members

We collect personal data for our members as part of the administration, management and promotion of our membership activities.

4.1 What data do we hold?
We hold the full name, address, telephone number(s) and any other information the member offers.

4.2 How long do we hold data for?
We retain the personal data processed by us for as long as is considered necessary for the purpose for which it was collected. Data may be held for longer periods where required by law or regulation and in order to establish, exercise or defend our legal rights.

5 People who use our website

Personal data may be collected when individuals fill in forms on our websites or by corresponding with us by phone, e-mail or otherwise. This includes information provided when an individual makes an enquiry. We only use strictly necessary cookies, as these cookies are essential in order to enable you to move around the website and use its features, such as accessing secure areas. These cookies:

 These cookies are only stored for the duration of your visit to our website.

6. Sharing personal data

We will only automatically share your personal data with our National Association. Before we share your data with other third parties, we will ask you first.

However, If it is believed that your use of the site is unlawful or damaging to others, NARF Sheffield and Rotherham reserves the right to disclose the information that has been obtained through the site about you to the extent that it is reasonably necessary in our opinion to prevent, remedy or take action in relation to such conduct.

7. Locations of processing

All, personal data resides within the UK and will not be transferred to, and stored at, a destination outside the UK.

8 . Individual’s Rights

Individuals have certain rights over their personal data and data controllers are responsible for fulfilling these rights as follows:

If you wish to exercise any of these rights, please send an email to narfsheffield.rotherham@talktalk.net

9. Complaints

We hope that you won’t ever need to, but if you do want to complain about our use of personal data, please send an email with the details of your complaint to narfsheffield.rotherham@talktalk.net. We will look into and respond to any complaints we receive.

You also have the right to lodge a complaint with the UK data protection regulator, the Information Commissioner's Office (“ICO”). For further information on your rights and how to complain to the ICO, please refer to the ICO website https://ico.org.uk/concerns

10. Data Controller and contact information

The data controller is the NARF Sheffield and Rotherham Branch Secretary/The NARF South Yorkshire Membership Recorder.

If you have any questions about this privacy statement or how and why we process personal data, please contact us at narfsheffield.rotherham@talktalk.net or at the address below:

Data Controller
NARF Sheffield and Rotherham
15 Casson Drive
South Yorkshire
S26 7WA

11. Changes to our privacy statement

Updates to this privacy statement will appear on the website. This privacy statement was last updated on 26/05/2018.

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